Manpower Requisition Form
This is the official form used to request new staff. It starts the hiring process and collects all important information about the job before recruitment begins.
Why Use This Template?
Standardization
Makes sure all departments collect the same information for every job, keeping your hiring process organized.
Clarity & Transparency
Shows the job requirements and responsibilities clearly before hiring starts, so everyone knows what to expect.
Improved Planning
Helps in workforce planning by documenting specific needs, budgets, and timelines for each position for better resource allocation.
Accountability
Creates a clear approval chain and documents authorization for new hires, ensuring proper governance and budget control.
Better Candidate Matching
By clearly defining requirements and preferred qualifications, you can more effectively match candidates to positions.
Documentation & Compliance
Maintains proper records of hiring requests and approvals for HR documentation and compliance purposes.
Understanding the Template
1. Basic Position Information
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Department & Function: Identifies where the position fits within the organizational structure
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Designation: The official job title for the position
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New/Existing position: Indicates whether this is creating a new role or filling a vacancy
2. Compensation Details
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Salary: The base compensation for the position
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Bonus: Any additional performance-based or periodic bonuses
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CTC (Cost to Company): The total cost of employment including all benefits and allowances
3. Position Logistics
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Total No of Vacancies: Number of positions to be filled
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Location: Where the employee will be based
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Date of Joining: Expected or required start date
4. Responsibilities & Performance Metrics
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Performance measures: How success in the role will be evaluated
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Key responsibilities: Specific metrics or KPIs for the role
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Functions / Day to day activities: Detailed description of regular duties
5. Reporting Structure
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Reports: Who the position reports to within the organization
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Directs: Any positions that will report to this role
6. Candidate Requirements
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Qualifications / Experience / Skills - Minimum: Essential requirements for candidates
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Qualifications / Experience / Skills (Preferred): Additional desirable qualifications
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Experience: Specific work history or industry experience needed
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Personality Attributes / Traits: Soft skills and character traits important for success
Pro Tip
Consider having a digital version of this form as part of your HR management system to streamline approvals and maintain better records of position creation and fulfillment.
How to Use This Template
Download and Customize
Start by downloading the template and adding your company branding. You may need to customize certain fields to match your organization's structure and terminology.
Establish Approval Workflow
Determine the approval chain for hiring requests in your organization. Typically this includes the department manager, HR, and a senior executive who can approve budget implications.
Complete All Sections
Fill each section with detailed information about the position. Be specific about job requirements, responsibilities, and qualifications to attract suitable candidates.
Obtain Necessary Approvals
Route the completed form through your approval workflow. Make sure all stakeholders sign off on the position before recruitment begins.
Best Practices for Manpower Requisition
| Do | Don't |
|---|---|
| Plan ahead - initiate requisitions well before the need becomes urgent | Rush the process without proper thought to requirements |
| Be realistic about qualifications and experience needed | Create an impossible "unicorn" candidate profile |
| Include both technical skills and soft skills requirements | Focus solely on technical qualifications |
| Clearly define the reporting structure | Leave organizational positioning ambiguous |
| Involve all relevant stakeholders in defining requirements | Create requisitions in isolation from team input |
Download Your Free Template Today
Get started with standardizing your recruitment process immediately with our professionally designed Manpower Requisition Form template.
Start Improving Your Hiring Process Today
A well-structured manpower requisition process is the foundation of effective recruitment. By implementing our template, you're taking a significant step toward more strategic hiring decisions and better organizational planning.
Remember that the quality of information you provide in your requisition directly impacts the quality of candidates you attract. Taking the time to thoroughly complete this form will pay dividends in finding the right talent for your organization.
We at HisabMitra are committed to providing valuable resources to help businesses optimize their operations. This free template is just one of many tools we offer to support your business growth and success.
Frequently Asked Questions
What is a Manpower Requisition Form?
A Manpower Requisition Form is a formal document that initiates the hiring process within an organization. It's the bridge between identifying a staffing need and actually bringing a new team member on board. This structured document ensures that all relevant information about a position is captured before recruitment begins.
Who should complete the Manpower Requisition Form?
Typically, the hiring manager or department head initiates and completes the form. However, input may be required from team members, HR professionals, and finance personnel to ensure all aspects of the position are properly defined, including responsibilities, qualifications, and budget considerations.
When should I submit a Manpower Requisition Form?
You should submit the form as soon as you realize a new position is needed or when a current job will soon be vacant. For planned hires or replacements, try to submit the form at least 6 to 8 weeks before the start date. This allows enough time for approvals, recruiting, and onboarding.
Is this template suitable for all organization sizes?
Yes, this template is designed to be flexible and can be adapted for organizations of all sizes. Small businesses may simplify some sections while larger corporations might add more detailed approval chains or classification codes. The core structure provides the essential information needed for any hiring process.
Can I modify the template to suit my organization's needs?
Absolutely! The template is provided in an editable format specifically so you can customize it to your organization's structure, terminology, and processes. Feel free to add fields, remove sections that don't apply, or adjust the approval workflow to match your company's hierarchy.